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Otto

Privacy Policy

Last Updated: November 30, 2025

At Otto AI ("we," "our," or "us"), we take your privacy seriously. This Privacy Policy describes how we collect, use, and protect your information when you use our meeting transcription and intelligence services (the "Service"). By using Otto AI, you agree to the collection and use of information in accordance with this policy.

1. Information We Collect

We collect several types of information to provide and improve our Service:

  • Account Information: When you register, we collect your email address, name, and authentication credentials (via our third-party auth providers).
  • User Content: This includes the audio/video files you upload, the meeting recordings you provide, and any text or notes you generate using our Service.
  • Usage Data: We collect information on how the Service is accessed and used, such as your device type, browser version, and interaction logs.

2. How We Use Your Information

We use your data specifically to:

  • Provide the Service: Transcribe your meetings, generate summaries, and organize your notes.
  • AI Processing: We utilize specialized third-party AI providers to process your audio and text. We do not use your data to train our third-party AI providers' public models.
  • Improve Otto AI: Analyze usage patterns to enhance user experience and fix bugs.
  • Communication: Send you service-related updates, security alerts, and support messages.

3. Data Processing and Third Parties

To provide our AI features, we share necessary data with trusted third-party processors:

  • Transcription Services: Audio data is processed by industry-leading speech-to-text providers to convert speech to text.
  • LLM Providers: Text transcripts are processed by advanced Large Language Model (LLM) providers to generate summaries and insights.
  • Cloud Infrastructure: Your data is stored securely on enterprise-grade cloud infrastructure providers with industry-standard encryption.

We ensure these providers adhere to strict data privacy and security standards.

4. Data Security

We implement robust security measures to protect your personal information and meeting data. This includes encryption at rest and in transit, strict access controls, and regular security audits. However, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.

5. Your Data Rights

Depending on your location, you may have the right to:

  • Access the personal data we hold about you.
  • Request correction or deletion of your data ("Right to be Forgotten").
  • Export your data in a portable format.
  • Withdraw consent for data processing at any time.

To exercise these rights, please contact us at felix@videotto.com.

6. Cookies and Tracking

We use cookies to maintain your session and preferences. For more details, please refer to our Cookie Policy.

7. Changes to This Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date.

8. Contact Us

If you have any questions about this Privacy Policy, please contact us: